Understanding AI Features and Your Data

Tabbio uses AI to enhance your professional profile and SmartCV. This guide provides complete transparency about how AI features work, what data is processed, and how you maintain control.

Overview of AI Features

What AI Does for You

• SmartCV Enhancement: Improves job descriptions and career summaries
• Skill Suggestions: Recommends relevant skills based on your experience
• Content Optimization: Enhances readability and impact of your profile
• Career Insights: Provides industry-specific recommendations
• Cover Letter Generation: Creates tailored cover letters for applications

AI-Powered Features

1. Profile Enhancement: Rewrites experience descriptions for maximum impact
2. Skills Discovery: Suggests skills you might have missed
3. Industry Optimization: Tailors content for specific industries
4. Achievement Highlighting: Identifies and emphasizes key accomplishments
5. Language Improvement: Enhances grammar, clarity, and professional tone

How AI Processing Works

Your Control Over AI

• Opt-in Only: AI features are never used without your explicit request
• Request-Based: AI only processes data when you click "Enhance" or similar buttons
• Selective Processing: You choose which content to send for AI enhancement
• Review Required: All AI outputs require your review and approval before being saved

What Triggers AI Processing

AI is only activated when you:

• Click "Enhance with AI" on experience descriptions
• Use "Suggest Skills" feature
• Request cover letter generation
• Ask for profile optimization suggestions
• Use industry-specific content recommendations

Data Sent to AI Service (Gamni API)

Information We Send

When you request AI enhancement, we send only:

• Specific content you're enhancing: Job title, company name, description text
• Context information: Industry, role type, experience level
• Relevant skills: To suggest complementary skills
• Job requirements: When generating cover letters (if provided)

Information We Never Send

• Personal contact details: Email, phone, address
• Private notes: Your personal reminders and notes
• Account credentials: Login information or passwords
• Financial information: Salary expectations or financial data
• Application history: Jobs you've applied to or interview status
• Analytics data: Profile views, visitor information
• Messages: Communications with other users or employers

Example of AI Data Processing

When enhancing a job description:

What we send:

Job Title: "Software Developer"
Company: "Tech Corp"
Description: "I worked on web applications using JavaScript"
Industry: "Technology"
Experience Level: "Mid-level"

What we don't send:

• Your email address
• Full employment history
• Contact information
• Account settings
• Private messages

Gamni API Partnership

About Our AI Provider

• Service Provider: Gamni API provides our AI enhancement services
• Data Processing Agreement: Strict contractual limitations on data use
• Purpose Limitation: Data used solely to provide requested AI features
• No Training: Your data is not used to train generalized AI models (unless you opt-in)
• Temporary Processing: Data is not permanently stored by Gamni API

Security Measures

• Encrypted Transit: All data sent to Gamni API is encrypted in transit
• No Permanent Storage: Gamni API processes and immediately discards your data
• Access Controls: Limited access to authorized AI processing only
• Audit Trails: All AI processing requests are logged for security

Contractual Protections

• Data Minimization: Only necessary data is shared
• Purpose Binding: Data used only for your requested AI enhancements
• Deletion Requirements: Data must be deleted after processing
• No Secondary Use: Cannot be used for other purposes without consent

Your AI Privacy Controls

Opting Out of AI Features

• Global Opt-out: Disable all AI features in Settings > Privacy
• Feature-specific: Disable individual AI features (skills, enhancement, etc.)
• Per-request: Choose whether to use AI for each individual enhancement
• Permanent Setting: Your preference is saved across all sessions

Managing AI-Generated Content

• Review All Outputs: AI suggestions are never automatically saved
• Edit Before Saving: You can modify AI suggestions before accepting
• Reject Suggestions: Decline AI improvements if you're not satisfied
• Version Control: Keep original content alongside AI-enhanced versions

Data Retention for AI

• No Long-term Storage: AI processing data is not retained
• Immediate Deletion: Data is deleted from Gamni API after processing
• Local Cache: AI suggestions may be temporarily cached locally for your review
• User-Controlled: You decide what AI suggestions to keep or discard

How AI Enhances Your Content

Experience Descriptions

Before AI Enhancement: "I managed a team and worked on projects"

After AI Enhancement: "Led a cross-functional team of 8 professionals, successfully delivering 12+ strategic projects ahead of schedule, resulting in 25% improvement in operational efficiency"

AI Enhancement Process

1. Content Analysis: AI analyzes your existing description
2. Industry Context: Considers your industry and role requirements
3. Impact Quantification: Suggests specific metrics and achievements
4. Professional Language: Enhances tone and terminology
5. Keyword Optimization: Includes relevant industry keywords

Skills Suggestions

AI analyzes your experience to suggest:

• Technical Skills: Programming languages, software proficiency
• Soft Skills: Leadership, communication, project management
• Industry Skills: Specific competencies for your field
• Emerging Skills: New technologies relevant to your career path

AI Quality and Accuracy

AI Limitations

• Not Perfect: AI suggestions may contain errors or inaccuracies
• Context Dependent: May misunderstand specific industry nuances
• Generic Suggestions: Sometimes provides overly general recommendations
• Bias Potential: AI models may have inherent biases

Your Responsibility

• Review Everything: Always review AI suggestions before using them
• Fact-Check: Verify accuracy of enhanced descriptions
• Personalize: Adapt AI suggestions to your specific situation
• Professional Judgment: Use your expertise to evaluate AI recommendations

Quality Assurance

• Continuous Improvement: AI models are regularly updated for better performance
• User Feedback: Your feedback helps improve AI suggestion quality
• Human Oversight: Tabbio team reviews AI performance regularly
• Industry Expertise: AI training includes professional writing best practices

Data Processing Transparency

When AI Processes Your Data

1. User Initiates: You click an AI enhancement button
2. Data Selection: System identifies relevant content to send
3. Encryption: Data is encrypted before transmission
4. API Call: Secure request sent to Gamni API
5. Processing: AI analyzes and generates suggestions
6. Response: Enhanced content returned to you
7. User Review: You review suggestions before accepting
8. Data Deletion: Processing data is deleted from Gamni API

Logging and Monitoring

• Request Logging: AI requests are logged for security and debugging
• No Content Logging: The actual content sent to AI is not permanently logged
• Usage Analytics: We track AI feature usage to improve services
• Error Monitoring: Failed requests are monitored for system reliability

International AI Data Processing

Cross-Border Data Transfer

• Appropriate Safeguards: Legal protections for international AI processing
• Standard Contractual Clauses: EU-approved data transfer mechanisms
• Privacy Shield Compliance: Adherence to international privacy frameworks
• Local Law Compliance: Respects data protection laws in your jurisdiction

Your Rights During AI Processing

• Right to Know: Transparency about what data is processed
• Right to Object: Opt-out of AI processing anytime
• Right to Correction: Fix any AI-generated inaccuracies
• Right to Deletion: Remove AI-enhanced content from your profile

AI Feature Settings

Granular Controls

Access AI settings in Settings > Privacy > AI Features:

• Enable/Disable AI: Master switch for all AI functionality
• Content Enhancement: Control automatic content improvement suggestions
• Skills Suggestions: Toggle AI-powered skill recommendations
• Cover Letter AI: Enable/disable AI cover letter generation
• Industry Optimization: Control industry-specific content suggestions

Privacy Preferences

• Data Minimization: Send only essential data for AI processing
• Processing Location: Choose preferred AI processing regions (where available)
• Retention Preferences: Control how long AI suggestions are cached locally
• Sharing Preferences: Control whether AI improvements can inform general service improvements

Common AI Use Cases

Job Application Optimization

Scenario: Applying for a Senior Marketing Manager position

AI Process:

1. Analyze job requirements
2. Enhance relevant experience descriptions
3. Suggest additional relevant skills
4. Generate tailored cover letter
5. Optimize profile for marketing keywords

Data Sent: Job posting details, relevant experience entries, current skills Data Not Sent: Full profile, contact info, application history

Career Transition Support

Scenario: Moving from finance to technology

AI Process:

1. Identify transferable skills
2. Reframe experience for tech industry
3. Suggest new skills to develop
4. Optimize language for tech recruiters

Your Control: Review all suggestions, choose which changes to apply

Troubleshooting AI Features

AI Suggestions Not Appearing

Common Causes:

• AI features disabled in settings
• Insufficient content to analyze
• Temporary service unavailability
• Network connectivity issues

Solutions:

1. Check Settings > Privacy > AI Features
2. Ensure content meets minimum requirements
3. Try again after a few minutes
4. Contact support if issues persist

Poor Quality AI Suggestions

How to Improve:

• Provide more detailed original content
• Add industry-specific context
• Use the feedback system to rate suggestions
• Try rephrasing your original content

AI Processing Errors

If AI enhancement fails:

1. Check internet connection
2. Try with shorter content pieces
3. Report persistent issues to support
4. Use manual editing as alternative

Data Subject Rights and AI

GDPR/CCPA Rights for AI Processing

• Right to Information: Know what data is used for AI processing
• Right to Object: Refuse AI processing of your data
• Right to Rectification: Correct AI-generated content
• Right to Erasure: Delete AI-enhanced content
• Right to Data Portability: Export AI-generated content

Exercising Your Rights

• In-App Controls: Most settings available in your privacy settings
• Email Requests: Contact ahmed@tabbio.com for complex requests
• Immediate Effect: Changes to AI settings take effect immediately
• No Penalties: No negative consequences for opting out of AI features

Future AI Development

Planned Improvements

• Better Context Understanding: More nuanced content analysis
• Industry Specialization: AI models trained for specific industries
• Multilingual Support: AI enhancement in multiple languages
• Integration Features: Better integration with job applications

Your Input Matters

• Feature Requests: Suggest new AI capabilities
• Quality Feedback: Rate AI suggestions to improve accuracy
• Beta Testing: Participate in testing new AI features
• Privacy Feedback: Help us improve AI privacy controls

Getting Help with AI Features

Support Resources

• AI Feature Questions: ahmed@tabbio.com
• Technical Issues: Include specific error messages
• Privacy Concerns: Mark emails as urgent for privacy matters
• Feature Suggestions: We welcome feedback on AI improvements

Self-Help Resources

• AI Settings Guide: In-app tutorial for AI privacy controls
• Best Practices: Tips for getting better AI suggestions
• Troubleshooting: Common AI issues and solutions
• Community: Connect with other users about AI features

Summary: Your AI Privacy Rights

What You Control

• ✅ When AI is used: AI only works when you request it
• ✅ What data is sent: Only content you're enhancing
• ✅ AI suggestions: Review and approve before saving
• ✅ Feature availability: Enable/disable any AI feature
• ✅ Data retention: Control how long suggestions are kept

What We Guarantee

• ✅ Transparency: Full disclosure of AI data processing
• ✅ Minimal Data: Only necessary information sent to AI
• ✅ No Training: Your data doesn't train general AI models (unless opted-in)
• ✅ Immediate Deletion: AI processing data is deleted after use
• ✅ User Control: You always have final say on AI suggestions

What to Remember

• Review AI Output: Always check AI suggestions before accepting
• Your Expertise Matters: Use professional judgment with AI recommendations
• Privacy First: Your privacy rights are protected during AI processing
• Continuous Improvement: AI features improve over time based on user feedback

AI features are designed to enhance your professional presence while maintaining complete privacy control. You decide when to use AI, what content to enhance, and which suggestions to accept.

Next Steps

• Control your contact information
• Understand profile visibility settings
• Learn about employer features